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How to Set Up Email On Your Smartphone

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How to Set Up Email On Your Smartphone

There’s a reason smartphones have become digital lifelines — they can do most everything including sending and receiving email. One of the first steps you’ll want to do after getting a new smartphone is to set up your email on it. Though the specific steps may vary based on the phone’s operating system, the email app, and the service provider, the following general instructions can help.

1. Choose an email app. If you’re new to smartphones, going with the phone’s default email app is probably the best choice to start with. If you’re a more advanced user and want certain features or compatibility with your work’s email system, you may want to search the app store.

2. Decide whether to access your email using POP or IMAP.

  • • POP stores mail locally. It will download it, with an option where you can leave the original message on the server for accessing via other devices. You need Internet to send and receive your POP email messages, but once downloaded, they’re available to you locally without Internet access.
  • • IMAP stores mail on the server and syncs any changes (such as to your folder structure) across all devices. You will need Internet access to access your mail. There is usually an option to store your messages locally.

3. Gather the following information (you’ll be prompted to enter it at some point during the email setup process):
Your email address

  • • Your user name (this might be different than your email address. When you log into your email on your computer, do you enter a user name? If so, make sure to have it ready.)
  • • Your password
  • • The incoming mail server address (the mail server address may differ for POP and IMAP, so choose accordingly)
  • • The outgoing mail server address (usually starts with SMTP)
  • • The port number
  • • SSL (Secure Socket Layer) security settings and port numbers

If mail server addresses, port numbers and SSL settings sound complicated and unfamiliar, take a deep breath. They’re usually easy to find using a quick Google search. For example, if you’re setting up a Gmail account on your smartphone, try a quick search for “incoming gmail mail server settings.” Likewise, your email provider’s help pages will likely have a page that details the current server addresses, port numbers, and SSL security setting requirements.

4. Launch your email app and open its settings section. This is where steps vary based on the app itself. The main menu will likely have Settings. If not, look for a gear icon. Next, click Add Account (or similar).

Some email apps are preconfigured with common email providers like Google, Yahoo!, Outlook, and iCloud. If so, choose the appropriate one and enter your email address, user name, and password when prompted. The more technical details, like mail server addresses and port numbers, may already be repopulated with current information. If yours is not listed, choose “other” and continue with manual setup. Enter the information as prompted.

5. Finally, send yourself a test email to make sure that both sending and receiving email on your smartphone works as planned.

Just as computer threats like viruses, phishing schemes, and ransomware can arrive via email, the same is true of threats to your smartphone. As always, use care when unsolicited or unusual emails arrive. Quikteks can help you with complete network, computer, and mobile security services. Contact us today at (973) 882-4644 to schedule a network security free consultation.