How do you handle on-premise, physical data backups? This is a question that you don’t necessarily want to ask yourself under pressure of a looming data loss incident. Despite many benefits of digital storage, physical data backup is still an important part of the business continuity process. A physical backup could save your business from total loss meltdown.
First, when we mean physical backup, we refer to data backup that is ran and stored at your location, as opposed to only having your backup in the cloud. Unless your data is already in the cloud, it’s good practice to keep a physical backup of your files on site.
It’s possible that your business is using all manners of physical data backup devices, even if you don’t initially realize it. The most common types of physical backup devices are USB hard drives, thumb drives (or flash drives), network attached storage (NAS), and tape-based backups. Most have their uses for your organization. A thumb drive could be a great way to make certain information portable. A hard disk drive or solid-state drive can be great for storing large amounts of data for portable use. Generally speaking, these devices aren’t necessarily recommended as reliable data backup for your business, but they do exist and are better than nothing. However, don’t EVER rely on a consumer-based storage solution like a USB drive to be the only backup you have.
Also, remember the more portable your backup is, the easier it is to get lost or stolen, and that opens up a whole other can of problematic worms.
Tape-based backups, on the other hand, are a different story altogether. They are meant to be used in tape backup systems that store data on magnetic tape and restore them in the event of an incident. In this case, it’s best to store your tape backups off-site and away from compromising events. Tape backup isn’t the most popular or efficient way of doing business continuity these days, as they are slow and arduous to use (especially when you need to get your data off of them) and hybrid solutions that store your data on disk while archiving it to the cloud have since taken over as the premier business continuity method. This saves the business from relying only on cloud backup, while protecting and ensuring their local physical backup.
The most important part of using physical data backup is keeping it safe. This includes making sure that it isn’t misplaced or destroyed in the event of a disaster, as well as performing regular maintenance, monitoring, and cybersecurity protection. Physical backup solutions are just as vulnerable as the rest of your network, so the same level of care (if not more) needs to go into keeping them safe. With these things considered, you can build a physical backup solution that can come into play in the event of a disaster scenario.
The 3-2-1 rule is helpful for ensuring your business continuity is seamless. Basically, you want three copies of your data in total–one stored off-site or in the cloud just in case, one stored on-site for easy access, and the original that you use.
If your data is safely backed up in the cloud, why do you need to put so much care into ensuring that it is also backed up at your location? It comes to a matter of convenience and peace of mind. The cloud isn’t infallible. Even though cloud solutions promise redundancy and near constant uptime, it doesn’t mean something can’t happen. Keeping a copy of your backup on a local device is an extra measure to ensure that you’ll still be in business after a catastrophic data-loss event. Plus, it is more convenient to restore a single file or directory from a local backup than spinning up the data from the cloud in most cases.
Does your business need data backup or disaster recovery? If so, Quikteks can help. To learn more, reach out to us at (973) 882-4644.