In today’s business environment email is a key method of communication. Whenever you send one you assume that the person receiving it will read it and reply along with taking any needed action. Unfortunately, this doesn’t always happen and messages, especially in organizations where email is used as the main form of communication, slip through the cracks. As a solution to the problem of lost correspondence, consider setting up an email archive.
Email archival is an extremely lucrative business. According to Processor magazine, the global archiving industry nets over $4 billion per year, and is growing. By 2018 it is projected to be at $7 billion per year. Archiving can be used to meet compliance standards, and retain the information that is vital to properly run your business. Some of the advantages that archiving email can present your business include:
Storage of Important Information
Modern businesses run on information. Today, more time and money is spent on keeping and protecting information than ever before. According to information from Gartner, worldwide spending on information security grew nearly eight percent from 2013 to 2014, and is expected to grow by another eight percent in 2015. This increase in spending on data security shows how critical it is for companies to keep their information secure. By setting up an archival solution, all of your company’s shared correspondence can be stored securely and catalogued in an easily searchable interface.
More organizations are relying on the implementation of sophisticated systems to store and manage their data. As these systems grow larger and more complex so do the regulations required to maintain them. To meet these compliance standards companies design their archival strategies to comply with the regulations set forth by the various legislative and regulatory bodies. By archiving your company’s past emails, you will have a resource that provides any information you need, fast.
Archival is Valuable
Cloud computing allows organizations to store and access information quickly from almost anywhere. Its other big advantage is that it provides a scalable and affordable solution for companies that are concerned about laying out large sums of capital to manage their data. In fact, cloud computing has drastically altered the way technology is used. Archival is made much easier by the cloud, as is suggested by Processor:
[…] on-premises information archiving market is slowing in favor of cloud-based solutions. Nearly all vendors with an on-premises archiving solutions are adding cloud-based or hybrid solutions, either via their solution or through partnerships with managed service providers. Vendors without cloud solutions have one planned for 2015, the research states.
By relying on the cloud, your company can have more working capital and still have the same powerful archival system in place. This creates viable options for businesses looking to incorporate a comprehensive archival program on top of their regular email solution.
For more information about email archival, hosted email, or any other IT-related service, call Quikteks today at 973 882 4644.