Your business requires specific data to keep operations moving on a daily basis. However, for all of the data that you use, there’s information that you have stored away that never sees the light of day. This “dark data,” could be putting your business at risk, especially if auditing your current data storage usage isn’t a top priority. If you don’t keep track of your dark data, you could be facing much larger problems than unnecessary storage costs.
Defining Dark Data
Dark data is known as the data that a business stores, but doesn’t have any practical use for. As you might expect, dark data accrues naturally over time. It’s a normal part of doing business. Certain information loses its value, and despite this, it still gets stored away because it might present some value somewhere down the road. This data might be stored in hopes of it having a future use, but it’s likely that businesses aren’t handling it with the same caution required of your mission-critical data.
For example, consider the personal data of a former employee and how you would store this information. You might be required to store these records for a certain amount of time. By the time you need to get rid of this data, chances are you’ll forget it even exists. After all, what’s it really costing you to keep this data lying around?
This stance on dark data can be harmful and dangerous to your business. What if the data were to be stolen from your system, or mishandled and exposed to external threats? If you’re not protecting your business’s assets, you will be held responsible should anything unfortunate befall this data.
Why It’s a Problem
Even if it seems counterproductive to store so much data, you’d be surprised by how many organizations will keep dark data sitting around for far longer than it needs to be. You’re still paying to store this data, and you’re still responsible for ensuring its continued safety. This is why you should consider dark data a problem; either you’ve taken precautions, or you haven’t. Chances are that you’ll need to revisit how you approach dark data. Otherwise, you could run the risk of hackers compromising the data, which can result in budget-breaking compliance fines.
How to Approach Dark Data
If your business isn’t handling dark data properly, here are some possible solutions that can alleviate the common issues associated with it:
Quikteks understands the problems that you might face when attempting to protect and store sensitive information. If you’re having trouble protecting and accessing dark data for any particular reason, our trusted technicians can help you keep your data away from prying eyes. Even if this information isn’t something you use every day, it should still be protected to the best of your ability.
By taking proactive measures, you can minimize the chances of your dark data falling into the wrong hands. For more information about what Quikteks can offer your business, give us a call at (973) 882-4644.