Are you a business owner? If so, you’ll know that unnecessary expenses can negatively affect your bottom line. Perhaps you’ve already tried cutting costs and services, only to discover that, although it brings you some savings in the long term, you’re also limiting your organization’s potential. It’s possible to get more and still save on expenses – but how? Technology can help!
1. Use VoIP
VoIP (Voice over Internet Protocol) allows you to save money on business telephony and take advantage of the many cool features that come with it. You’ll be able to use your work handset anywhere, and as long as you have internet access you’ll have all the functionality you need. You won’t have to pay the telecoms company for new phone lines if your business expands. The best thing, however, is that your monthly phone bill will reduce dramatically. Some businesses can cut their traditional telephony costs by as much as 60%!
2. Use Paypal instead of a Merchant Account
You could be paying too much if you use a merchant account. They can be expensive, with additional charges when you add on extra services, such as taking online payments. With Paypal, online payments are simple. You’ll save by not paying a monthly fee, although the ‘per transaction’ fee can be higher. You’ll need to do the math to see how much you could save and if it’s suitable for your business. Paypal is a non-profit organization and also has some special offers which will offset your costs. The other advantage is that it’s secure and easy for you and your clients to use.
3. Ditch the Fax Machine
How the fax has clung on into the present is a bit of a mystery. Email does the job just as well for most things. But if you really do have to send and receive faxes, newer technology provides an alternative. A fax server will convert received faxes to pdf format and forward them to the right person. You’ll save on paper and phone line costs, and you won’t have a bulky machine taking up office space.
4. Use Open Source Software
You don’t have to use expensive big-name software. Sometimes it’s appropriate but free or cheap open source software is suitable for many tasks in the office. The big companies want you to be scared of open source software, but the reality is that sometimes they even out-perform the big brand commercial software. If you’re worried about lack of support, then this is often available via community forums.
5. Use the Web for Meetings
Why drive across town to a meeting when you can do it all online? Face-to-face meetings have their place, but sales meetings and other collaborative work can often be done just as effectively using web conferencing apps.
Are you looking for ways to save money and use your technology more effectively? Quikteks can help. For an assessment and suggestions about how to reduce your costs, call us today at (973) 882-4644.